The Case for Task Managment SystemsPosted by Steven Rogers in Introductions, Tips and Tricks
How many times have you received a “task” through email with no priority or due date attached? Just “Hey, do this…” with nothing more. It leaves you wondering when this particular “task” is supposed to be completed or how important this task may be. What if you’re slammed with about 5 different items at once and the email with the “task” disappears into the mass of emails you receive all day? Now you have the author of this “task” upset because their task was not completed by the time they didn’t specify in the email lost in your inbox. It’s a disaster just begging to happen.
Emails get lost. Task notes get thrown away by the cleaning crew. The dog ate my task. In using a task management system, none of these situations could ever happen.
A Task Management System is either a frightening or salvatory three words for the disorganized among us. It’s a savior for those desiring efficiency and a nightmare for those unwilling to change.
Wow, you are really convincing! So, what type of task management systems are out there? I’m glad you asked that question…
Task Management Systems range from the simplest (Ta-da Lists – http://tadalist.com/) to the more advanced (JIRA – http://www.atlassian.com/software/jira/). Both, of which, could meet your needs exceptionally well.Wow, JIRA looks really awesome! What are some pros and cons of the task management system? Another excellent question… PROS:
- Task organization
- Task prioritizing
- Task collaboration between employees
- Task status updates
- Custom reports for Tasks
- New system to learn.
- That’s really about it, honestly.
Task history CONS:
It’s really a no brainer that the task management system is a major improvement over basic email and can bring about high efficiency in the work place.