Back up Your Life: In the Clouds, On the Go

December 23, 2011

The value of our cloud options here at SoftLayer have never been more noticeable than during the holiday seasons. Such a hectic time of the year can cause a lot of stress ... Stress that can lead to human error on some of your most important projects, data and memories. Such a loss could result in weeks or even years of valuable time and memories gone.

In the past few months, I've gone through two major data-related incidents that I was prepared for, and I can't imagine what I would have done if I didn't have some kind of backups in place. In one instance, my backups were not very current, so I ended up losing two weeks worth of work and data, but every now and then, you hear horror stories of people losing (or having to pay a lot to restore) all of their data. The saddest part about the data loss is that it's so easily preventable these days with prevalent backup storage platforms. For example, SoftLayer's CloudLayer Storage is a reliable, inexpensive place to keep all of your valuable data so you're not up a creek if you corrupt/lose your local versions somehow (like dropping a camera, issuing an incorrect syntax command or simply putting a thumb-drive though the washer).

That last "theoretical" example was in fact was one of the "incidents" I dealt with recently. A very important USB thumb-drive that I keep with me at all times was lost to the evil water machine! Because the security of the data was very important to me, I made sure to keep the drive encrypted in case of loss or theft, but the frequency of my backup schedule was the crack in my otherwise well thought data security and redundancy plan. A thumb drive is probably one of the best examples of items that need an automatic system or ritual to ensure data concurrency. This is a device we carry on us at all times, so it sees many changes in data. If this data is not properly updated in a central (secure and redundant) location, then all of our other efforts to take care of that data are wasted.

My the problem with my "Angel" (the name of the now-washed USB drive) was related to concurrency rather than security, and looking back at my mistake, I see how "The Cloud" would have served as a platform to better improve the way I was protecting my data with both of those point in mind. And that's why my new backups-in-the-cloud practices let me sleep a little more soundly these days.

If you're venturing out to fight the crowds of last-minute holiday shoppers or if you're just enjoying the sights and sounds of the season, be sure your memories and keepsake digital property are part of a well designed SRCD (secure, redundant and concurrent data) structure. Here are a few best practices to keep in mind when setting up your system:

  • Create a frequent back-up schedule
  • Use at least two physically separate devices
  • Follow your back-up schedule strictly
  • Automate everything you can for when you forget to execute on the previous bullet*

*I've used a few different programs (both proprietary and non-proprietary) that allow an automatic back-up to be performed when you plug your "on the go" device into your computer.

I'll keep an eye out for iPhone, Android and Blackberry apps that will allow for automatic transfers to a central location, and I'll put together a fresh blog with some ideas when I find anything interesting and worth your attention.

Have a happy Holidays!

- Jonathan

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