Posts Tagged 'Notifications'

December 19, 2014

Improving Communications for Customer-Affecting Planned Events

Since posting Improving Communications for Customer-Affecting Events, our developers have been hard at work making the SoftLayer customer portal even better. Initially, as discussed in the previous post, we released functionality that allows us to more rapidly communicate with customers about unplanned events such as infrastructure troubles or outages. The tool also allows customers to read and follow updates. Communications are targeted to specific customers who may experience degradation of disruption to their services as a result of these events.

I’m pleased to report a new major milestone: The system is now ready to distribute planned events communications such as scheduled maintenance.

Until now, SoftLayer used read-only tickets as the method to post targeted communications to customers about upcoming planned events. Here are some of the customer benefits from moving to the Event Management System (planned events; unplanned events) within the customer portal:

  • With the mass ticket creation, only the master user account received email alerts. Now, any portal user account with a valid email address and permission to manage bare metal servers or virtual servers are now subscribed to receive the new planned event notifications.
  • Events are clearly organized in their own area in the portal—separate from tickets. The overview list shows relevant columns such as planned start and end times.
  • Customers only receive notifications relevant to their infrastructure.
  • The portal and email notifications will include a table listing which items on your account may be affected.
  • An alert bar will appear at the top of the customer portal if there is an active event in progress, which helps customers quickly find relevant information about any service impact.
  • A notification will be shown in the customer portal if customers open a ticket about a bare metal server or virtual server that is associated with an event in progress.
  • SoftLayer operational staff can rapidly post important updates to events as they arise.

No additional customer action is required in order to benefit from these improvements. However, you may wish to familiarize yourself with the Events view, which can be found under Support > Events.

When we publish information about a planned event that may affect your service, it will appear highlighted on the calendar. Customers can click directly on the date in the calendar to see an event planned for that day.

As mentioned previously, all users are subscribed by default to receive unplanned event email notifications. You may opt out of these notifications in the Account > Subscriptions dropdown menu.

We’ve already begun to use the new Event Management System for planned events as of December 2014. By the end of January 2015, we will cease using the system which opens up read-only tickets and exclusively use the Event Management System for future planned events.

Please take some time to familiarize yourself with this area of the customer portal, ensure that you have a valid email address associated with your login, and check your subscription settings for planned and unplanned events. Additionally please note that the Master User, as well as accounts that administer customer logins, can control subscription settings for their respective sub-users.

During the next phase of improvements to customer communications, our developers will be focusing on implementing these events in the SoftLayer mobile (smartphone/tablet) client.

Stay tuned for further updates as this work continues.

-Dani

October 3, 2013

Improving Communications for Customer-Affecting Events

Service disruptions are never a good thing. Though SoftLayer invests extensively in design, equipment, and personnel training to reduce the risk of disruptions to our customers, in the technology world there are times where scheduled events or unplanned incidents are inevitable. During those times, we understand that restoring service is top priority, and almost as important is communicating to customers regarding the cause of the incident and the current status of our work to resolve it.

To date we've used a combination of tickets, emails, forum posts, portal "yellow" notifications, as well as RSS and Twitter feeds to provide status updates during service-affecting events. Many of these methods require customers to "come and get it," so we've been working on a more targeted, proactive approach to disseminating information.

I'm excited to report that our Development and Operations teams have collaborated on new functionality in the SoftLayer portal that will improve the way we share information with customers about unplanned infrastructure troubles or upcoming planned maintenances. With our new Event Communications toolset, we're able to pinpoint the accounts affected by an event and update users who opt-in to receive notifications about how these events may impact their services.

Notifications

As the development work is finalized, we plan to roll out a few phases of improvements. The first phase of implementation, which is ready today, enables email alerts for unplanned incidents, and any portal user account can opt-in to receive them. These emails provide details about the impact and current status of an unplanned incident in progress (UIP). In this phase, notifications can be sent for devices such as physical servers, CCIs and shared SLB VIPs, and we will be adding additional services over time.

In future phases of this project, we plan to include:

  • A new "Event" section of the Customer Portal which will allow customers to browse upcoming scheduled maintenances or current/recent unplanned incidents which may impact their services. In the past, we generated tickets for scheduled maintenances, so separating these event notifications will improve customer visibility.
  • Enhanced visibility for events in our mobile apps (phone/tablet).
  • Updates to affected services for a given event as customers add / change services.
  • Notification of newly added or newly updated events that have not been read by the user (similar email "inbox" functionality) in the portal.
  • Identification of any related current or recent events as a customer begins to open a ticket in the portal.
  • Reminders of upcoming scheduled maintenances along with progress updates to the event notification throughout the maintenance in some cases.
  • Improved ability to correlate specific incidents to customer service troubles.
  • Dissemination of RFO (reason-for-outage) statements to customers following a post-incident review of an unplanned service disruption.

Since we respect our customers' inboxes, these notifications will only be sent to user accounts that have opted in. If you'd like to receive them, simply log into the Customer Portal and navigate to "Notification Subscriptions" under the "Administration" menu (direct link). From that page, individual users can control event subscriptions, and portal logins that have administrative control over multiple users on the account can control the opt-in for themselves and their downstream users. For a more detailed walkthrough of the opt-in process, visit the KnowledgeLayer: "Update Subscription Settings for the Event Management System"

The Network Operations Center has already begun using this customer notification toolset for customer-affecting events, so we recommend that you opt-in as soon as possible to benefit from this new functionality.

-Dani

March 28, 2012

SoftLayer Mobile on WP7 - Live Tiles and Notifications

In the past couple of months we've added some really cool Windows Phone 7.1 (Mango) features to the Softlayer Mobile application, including Lives Tiles and Notifications. While a basic Live Tile implementation is relatively easy, there's a fair amount of coding and architecture requirements to facilitate cooler Live Tile functionality and Notifications ... And we're all about doing things cooler.

Live Tiles is a such great feature of Windows Phone 7 largely because it gives the developer much more control over the device's user experience when compared to other mobile OSes. Live Tile functionality in its simplest form can be just 'Pinning' the Tile to the Start Menu with a deep link to a specific location within the application so that when clicked the user is taken to that location within the app. This can save the user a lot of time in having to navigate deep into an app if they know where they want to go. More advanced features of Live Tiles include programmatically giving the Tile a custom background image and displaying a notification message on the background when the Tile flips.

Adding a Live Tile

To add a Live Tile, a user simply clicks and holds the module they'd like to pin to the start menu. When the context menu appears, the user can select 'pin as tile,' and he or she will be taken to the Start page where the new Tile is displayed:

SoftLayer on Windows Phone 7

The Magic Behind Sending Notifications

We really wanted to be able to notify a user when a notable event happens on his or her account (new ticket is created/updated, when a bill is overdue, etc.), and Windows Phone 7 provides some pretty phenomenal functionality in that area ... I wouldn't be surprised if other big mobile OSes copy Windows Phone 7's notifications in the future. When it comes to implementing notifications in SoftLayer Mobile, we needed to handle a few things:

  1. Get a Unique App+User Channel URI from Windows Push Notification Server
  2. Register URI & Channel Name with the Softlayer Registration Service (WCF we created)
  3. Store this URI, Channel Name and the user's Account in a DB
  4. Periodically poll for new tickets or updates (since we don't have a mechanism yet that can 'push' this alert when any notification event is triggered)
  5. Send Notification (whether it's a Toast or Tile notification) to device via the unique URI & Channel name.

I was going to include the architecture diagram here showing this relationship and process, but the designer sitting next to me told that nobody wants to see that.

What do the Numbers on the Tiles Mean?

We wanted to make our Tiles show information that the user would find useful, so we send the account's total unread ticket count to the main app's Tile, and we display the account's unread ticket update count on the "Ticket" Tile we pinned to the Start screen:

SoftLayer on Windows Phone 7

Why is the Tile Flipping?

We also have the ability to have the Tiles flip over and show an image or text on the TileBack, so we use that to explain the number shown on the Tile (so you don't have to remember):

SoftLayer on Windows Phone 7

What is a Toast Notification?

A Toast Notification is a message that pops up on the screen for 10 seconds. If the user clicks on it, he or she is taken to the application, but if the notification is not clicked, it will disappear. Here is the Toast Notification that is sent to a user when a ticket is updated if they subscribe to Toast Notifications:

SoftLayer on Windows Phone 7

How do I Enable Notifications in SoftLayer Mobile?

To enable Live Tiles, all you have to do is turn on the 'Use Push Notifications' option on the Settings view.

SoftLayer on Windows Phone 7

You'll be asked if you'd like to receive Toast Notifications, and if you click 'OK,' you'll start getting them:

SoftLayer on Windows Phone 7

We Love Feedback and Requests!

Now that you have Live Tiles & Notifications in Softlayer Mobile for WP7 (and coming soon for iPhone & Android), what else would you like to see in the mobile clients?

-Erik

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